Privacy Policy
Effective Date: 15th May 2025
1. Who We Are
War Machines Gym ("we", "our", "us") is committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your data in compliance with the UK General Data Protection Regulation (UK GDPR).
2. Information We Collect
We may collect and process the following categories of personal data:
Identity Data: Name, date of birth, gender.
Contact Data: Email address, phone number, and address.
Membership & Payment Data: Payment details, subscription history.
Health & Fitness Data: (If applicable) relevant medical information, fitness goals.
Usage Data: Gym entry logs, class bookings, website/app usage.
Marketing Data: Your preferences in receiving marketing from us.
3. How We Collect Your Data
We collect your personal data through:
Membership sign-up forms (online or in person)
Gym access and check-in systems
Communication via email, phone, or social media
Website interactions (via cookies and analytics)
4. How We Use Your Data
We use your personal data to:
Manage your membership and payments
Provide gym services and class bookings
Ensure health and safety
Communicate important updates and offers
Improve our services through analytics and feedback
Comply with legal or regulatory requirements
5. Legal Basis for Processing
We rely on the following legal bases under GDPR:
Contractual obligation – to deliver the services you signed up for.
Legitimate interests – for operational improvements and marketing.
Consent – where you’ve agreed to receive marketing emails or provide health information.
Legal obligation – for safety and compliance.
6. Sharing Your Data
We do not sell your data. We may share your data with:
Our service providers (e.g., payment processors, software providers)
Medical professionals (only with your consent)
Legal or regulatory authorities when required
7. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including any legal or accounting obligations.
8. Your Rights
You have the right to:
Access the personal data we hold about you
Correct inaccurate or incomplete data
Request erasure (in certain circumstances)
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with the ICO (www.ico.org.uk)
9. Security of Your Data
We implement appropriate technical and organisational measures to safeguard your personal information.
10. CCTV Monitoring
(If applicable) Our premises may be monitored by CCTV for security and safety purposes. Images are retained securely and only accessed when necessary.
11. Cookies
(If you have a website) We use cookies to improve your browsing experience. You can control cookie settings in your browser.
12. Contact Us
If you have any questions about this policy or wish to exercise your data rights, contact:
Unit 2, Whitehall Works, Whitehall Road, Ramsgate, CT12 6BU
info@warmachinesgym.com